A company holiday party can be far more impactful than you might initially think. These are the types of events people talk about and think about for years after they are over. Therefore, you need to know the best ways to arrange a corporate holiday party that will create a lasting impression.
Create a Budget
The first step for a successful corporate holiday party is setting a budget to guide your planning decisions. The budget might not be the most enjoyable thing to put together. However, it is the guiding document that will chart the course for how this party is going to go.
The budget will give you an idea of how much you can reasonably spend on the following categories:
- Venue
- Decorations
- Refreshments
- Transportation
- Party favors
You need to have a dollar figure in mind or you are going to be flying blind. Once you know what you can afford to spend on those categories, you will be in good shape to start to put this party together.
Set the Date
Everyone attending your corporate holiday party must know when it will be held. This means setting a specific date and time that is firmly set in stone. Attendees will likely need to make many personal planning decisions to arrive at the event on time. Thus, you need to ensure that you have a firm date and time that works for as many people as possible. Once you set the date, avoid changing it, so ensure the chosen date works for as many people as possible.
Book the Venue
Have the venue set up and booked for the date that you have selected. You need to confirm the venue’s availability on the date you plan to hold your corporate holiday party. If a specific venue doesn’t work for the dates that you need, then you might consider making a switch to another venue. It is not ideal to do this, but you might have to shop around through various venues until you find one that works for you.
Buy Food and Beverages
Feeding a large crowd of people takes some planning. You want to select a food option that works for the most people possible, and you need to purchase enough of that food to feed the entire crowd. You will also need to purchase enough drinks for the party.
Always make it clear in the party invitations if alcoholic beverages will be available or not and if they will be provided free of charge or if they must be purchased. Many companies choose to not provide alcoholic beverages because of the liabilities involved, but the decision is completely up to you.
For all your catering needs, consider K. Pacho. Whether you’re hosting the event on-site or need off-site catering, K. Pacho offers a variety of delicious options to make your event memorable. https://www.kpacho.com/catered-events/
Send Invites and Hype the Party
Among the last things to do is to send out invitations to your party and hype the party itself. You need to keep reminding people about how fun the party will be and when it will all take place. The number of people who show up will greatly depend on how often you remind the guests about when and where it is. Make sure you keep pushing the issue until you get the kind of turnout that you need to make your corporate holiday party something that people never forget.
For more information on setting up the ultimate corporate holiday party, contact us at K. Pacho today.